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Approved Memos: Inclement Weather Waiver

Arkansas Department of Education
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Inclement Weather Waiver 

Memo Number


Memo Date



Co-op Directors; Superintendents; Charter School Directors 

Memo Type


Response Required



Central Administration 

Regulatory Authority


Contact Person

Deborah Coffman 

Phone Number



Memo Text

Many school districts in Arkansas have had to miss instructional days due to inclement weather.  The state’s Standards of Accreditation require all public school districts to offer 178 instructional days of six hours instructional time each year.  School districts are also required to include five make-up dates in their school calendar.

School districts that have missed more than 10 days will be able to submit a request for a waiver for the additional days.  Arkansas Department of Education staff will review the requests on a case-by-case basis and make a recommendation to the Arkansas State Board of Education, which has the authority to approve the waivers.  Please reference a previous Commissioner Memo 10-131.

Before submitting a waiver request, school districts that have missed more than 10 days should make up as many days in excess of the first 10, which must be made up, as is possible.  School districts should try to use any of the following options for making up missed instructional days:

  • Using the five inclement weather days already built into the calendar.
  • Using previously scheduled teacher workdays as instructional days.
  • Holding instructional days on upcoming scheduled holidays such as President’s/Bates Day, Good Friday, Memorial Day.  Please review A.C.A. §6-10-106, if you plan to use Memorial Day as an alternate make up day.
  • Using part or all of spring break.
  • Adding days to the end of the school year.
  • Other proposed options must be approved by the Department of Education.

To request a waiver, send a letter by February 28, 2014, to:

Dr. Tom W. Kimbrell, Commissioner

Arkansas Department of Education

Four Capitol Mall, Room 304A

Little Rock, AR  72201

Please be sure to include in the letter the number of days for which a waiver is requested as well as a detailed outline of how missed days have been or will be made up.  The first set of hearings for waivers will be heard at the March 13, 2014 meeting of the Arkansas State Board of Education.

Please direct any questions to Deborah Coffman at (501) 683-0205 or

Version: 7.0 
Created at 1/14/2014 1:12 PM  by Deborah Coffman (ADE) 
Last modified at 1/14/2014 1:19 PM  by Deborah Coffman (ADE)